Search & Filters
Search receipts by merchant, product or item text, amount, notes, workspace, and status filters.
Last updated: 2026-06-27
Overview
Stareceipt exposes search and filtering across receipt and reporting surfaces so you can narrow results by merchant, date, workspace / organisation scope, category, and other fields that the current client build supports.
Product and keyword search
Unified receipt search can match:
- Merchant name
- Product or item name from the receipt
- Item description when available
- Notes you added to the entry
- Total amount text
- Category label where the current client exposes it
Type a word or partial word and use filters to narrow further. When you enter multiple words separated by spaces, Stareceipt treats them as terms that should all match the same receipt, such as airpods warranty or printer ink.
Examples
| What you type | What it matches |
|---|---|
airpods | Receipts with an AirPods item line, even if you do not remember the store |
printer ink | Receipts whose item text includes both printer and ink terms |
coffee | Tim Hortons, Starbucks entries, or item lines with coffee |
client lunch | Entries where notes or item text contain both terms |
Filter panel
Click Filters (or the funnel icon on mobile) to open the filter panel. Filters can be combined freely.
Date range
Choose a preset or enter custom start and end dates:
| Preset | Description |
|---|---|
| Today | Receipts captured today |
| This week | Monday through today |
| This month | First of the current month through today |
| Last 30 days | Rolling 30-day window |
| Custom range | Pick any start and end date |
Amount range
Enter a minimum and/or maximum amount to show only receipts within that spending band.
Category
Select one or more categories from the list. Receipts must belong to at least one of the selected categories to appear.
Merchant
Some clients expose merchant suggestions from your existing receipt history. Select one or more merchants when that picker is available.
Workspace
If you have multiple workspaces or organisations, use the current client's context or workspace filter to restrict results appropriately.
Added by
Available in some shared-workspace or reporting views.
Sorting results
Common sort options include date and amount ordering. Exact sort choices vary by client and page.
Reusing common filters
For recurring reporting periods (for example month-end or quarter-end), apply the same filter combination manually and then export the filtered result set. This keeps workflows predictable across web and mobile.
Exporting filtered results
Once you have a filtered set of receipts, click Export to download only those results as CSV. See Export & CSV for full details and environment-specific rollout notes.
Tips
- Combine a date range with a category filter to quickly tally a single spend area for a reporting period.
- The Added by filter helps managers audit which team member captured a disputed receipt.
- If keyword search returns no results, check whether the receipt was saved to a different workspace.
